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6124 - Librarian III (Branch Manager)

at Pima County

Posted: 7/3/2020
Job Status: Full Time
Job Reference #: 2789089

Job Description

Overall Job Objective

Position Description

These multiple positions, with required weekend and evening shifts, are with the Pima County Public Library.

Salary Grade: 58

Are you looking for the opportunity to work on exciting projects and contribute to a mission-driven agency? The Pima County Public Library is pleased to welcome applicants for the Librarian III Branch Manager position. The position is responsible for the daily operations of a library and staff including all building and grounds related issues and concerns. Branch managers are responsible for matters of budget, safety, collection maintenance, and ensuring that branch activities meet the goals and directions as defined for the library system.

Team members are largely cross-trained and ready to work in any part of the library when the need arises. The library is open and welcoming to all members of our community, including individuals who may be encountering hardships or challenges that affect their behavior and interactions. The Branch Manager is someone with the ability to work respectfully and capably with people from all backgrounds and age groups. You may encounter situations that require de-escalation skills. Excellent interpersonal skills, cultural humility, and a flexible attitude are key in providing customer service. Your ability to exercise quick and mature judgment in dealing with potentially disruptive, physically dangerous or abusive customers and emergencies is crucial.

The key work functions of this position must be performed on-site. Telecommuting is not available. The work location assignment is based on the needs of the library system. Working evening and weekend shifts, as assigned, are required. Hours are assigned to best meet the needs of our community. A successful candidate must be able to demonstrate a commitment to serving underserved and multi-cultural communities in Pima County.

About the Department:
The Pima County Public Library system has 26 libraries throughout Pima County, serving 980,000 residents. We reflect and serve a diverse community. We invite you to bring your unique experience to Pima County Public Library.
Our Vision: Our Vision is an educated, connected community of readers, learners, doers, and dreamers.
Our Mission: We transform lives by educating, inspiring, and connecting people.
Our Values:
* Education: We learn and teach every day.
* Excellence: We exceed expectations.
* Freedom: We defend the right to read and to know. We are free and open to all.
* Diversity: We serve everyone. We find strength in celebrating our differences.
* Innovation: We dream big. Anything is possible.
* Community: We work with our community to improve lives.
* Passion: We love what we do.

For more information about the Pima County Public Library, please visit their website at https://www.library.pima.gov

Preference is given to current Pima County employees.

At the Pima County Public Library, we don't just accept differences; we value it and support it to create a culture of dignity and respect for our employees. We are committed to an inclusive and diverse workforce and are proud to be an Equal Opportunity Employer.


(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
Manages and participates in the provision of traditional and non-traditional library services to the community;
Meets with community organizations and neighborhood groups to elicit input on desired services which can be provided by the library;
Directs staff in the development and presentation of special programs desired by the community, using library facilities and resources, e.g., children's story times, adult computer education, social services outreach programs, public/community meetings, etc.;
Trains staff to conduct or implement programs and community outreach;
Manages, coordinates, and determines priorities of work load, monitoring levels or resources, establishing time lines, assigning work, monitoring progress, recommending changes and suggestions, reviewing and editing reports prepared by staff, and approving completed projects and reports;
Interprets library policy and ensures staff implementation of library and county policies consistently;
Directs the selection and ordering of library materials;
Directs the cataloging of all library materials according to specialized or general cataloging systems in manual and/or automated systems;
Coordinates the maintenance, repair and modification of assigned facility with appropriate County and other departments and agencies and contracted vendors and service providers;
Prepares and submits library budget proposals and administers operating budgets;
Serves as committee chair, coordinates, and attends branch, department management, or system-wide meetings to provide input for library operations, services, and programs in support of the library's strategic directions; implements directions from library administration;
Researches and evaluates multi-media equipment, resources and materials for addition to the library collection or use in library operations;
Directs the acquisition and cataloging of all new library materials;
Analyses collection needs and develops materials to meet the needs of the community while maintaining a multimillion dollar materials budget;
Provides leadership and guidance, motivates staff to implement the organization's values and strategic directions;
Supervises, trains and evaluates employee performance, makes recommendations on hiring, termination, and related personnel activities, and initiates progressive discipline process as necessary;
Recruits, trains, assigns and evaluates library volunteers.
Knowledge of:

  • principles and practices of library science, to include collection development and maintenance;
  • computer-based resources and applications in a library system;
  • principles and techniques of public relations related to the promotion of library resources and services;
  • public sector budgeting, accounting and procurement processes;
  • trends and advances in library management and resources;
  • library resources in the community;
  • demographics of the serviced community;
  • principles and techniques of staff and volunteer supervision, training and evaluation.
Skill in:
  • assessing, developing and managing the provision of traditional and non-traditional library services to the community;
  • developing and maintaining a multi-media library collection;
  • evaluating and culling the collection to maintain its integrity and usefulness;
  • developing and administering a library budget;
  • promoting the use of library resources, through contact with the public, neighborhood groups and other County departments and agencies;
  • supervising, training and evaluating assigned and volunteer staff; and operating and maintaining of library equipment;
  • maintaining records of activity and submitting routine, recurring and special reports;
  • communicating effectively, both orally and in writing.

Minimum Qualifications

(1) A Master's Degree in library and information science (MLIS or MLS) from an American Library Association (ALA) accredited college or university and five years of professional-level experience performing library work and three years of general supervisory work-place experience.
(Note: supervisory experience may run concurrently with library experience identified above or may be ancillary.)
(2) One year of experience with Pima County Public Library (formerly TPPL) as a Librarian II.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.  Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): 

  1. Experience supervising permanent employees in a public library.
  2. Bilingual (English/Spanish read, write, speak).
  3. Use English effectively to communicate in person, over the telephone, and in writing.
  4. Experience communicating effectively in a language(s) other than English or Spanish.
  5. Experience offering customer and informational service to a diverse spectrum of customers of all ages, backgrounds, and socioeconomic status.
  6. Project Management experience.
  7. Excellent organizational and logistical management skills.
  8. Outstanding attention to detail and passion for delivering work to the highest standard.
  9. Is adaptable and responsive in a rapidly changing work environment (e.g., back-up storytime librarian, work schedule adjustments).
  10. Experience with diplomatically managing multiple commitments to customers, staff, and operations.
  11. Excellent conflict resolution skills.
  12. Experience offering customer and informational service to a diverse spectrum of customers of all ages, backgrounds, and socioeconomic status.
  13. Technologically adept (especially Microsoft Office, digital downloads, PC troubleshooting skills).
Applicants meeting minimum qualifications will be evaluated further based on their supplemental questionnaire responses. Applications will also be evaluated against some (or all) of the preferred qualifications listed above. Forty (40) hours per week is the standard calculation measurement for full time experience; For less than forty (40) hours, the calculation of time is prorated accordingly.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience.  Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications.  The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates:  Valid driver license is required at time of application. 
Valid AZ driver's license and access to a registered/insured vehicle for business travel is required (business mileage reimbursed) at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures.  Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history.  A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!